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Amended and Restated Bylaws
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COPENHAVER HOMES CORPORATION
AMENDED AND RESTATED
BY-LAWS
ARTICLE I
Definitions
Section 1. The following words when used in these By-laws (unless the
context shall prohibit) shall have the following meanings:
(a)"Corporation" shall mean and refer to the Copenhaver Homes
Corporation, a non-stock, non-profit Corporation organized and existing
under the laws of the State of Maryland
(b)"Declaration of Covenants" shall mean and refer to the
Declaration of Covenants, Conditions and Restrictions (and all supplements
thereto) applicable to Copenhaver and recorded by Kettler Brothers,
Inc. in the land records for Montgomery County, Maryland on the 11th
day of July 1967, in Liber 3638 at Folio 192 and wherein the Copenhaver
Homes Corporation is granted or charged with property rights or obligations
for the described area.
(c)"Copenhaver" shall mean and refer to a community situated
within Montgomery County, Maryland west of the city limits of Rockville
and made up of such existing properties and additions thereto as are
subject to the Declaration of Covenants and as are described in Article
II thereof as being located within Copenhaver.
(d)"Community Properties" shall mean and refer to all land,
improvements and other properties heretofore or hereafter owned by the
Copenhaver Homes Corporation.
(e)"Private Dwelling Unit" shall mean and erfer to all living
units within Copenhaver.
(f)"Owner" shall mean and refer to the record owner, whether
one or more persons or entities, of the fee simple title to any Private
Dwelling Unit situated within Copenhaver which is subject to the Declaration
of Covenants, but, notwithstanding any applicable theory of the mortgage,
shall not mean or refer to the mortgagee unless and until such mortgagee
has acquired title pursuant to foreclosure or any procedure in lieu
of foreclosure.
(g)"Member" shall mean and refer to members of the Copenhaver
Homes Corporation.
ARTICLE II
Office
Section 1. The address of the Corporation shall be P.O. Box 4028, Rockville,
MD 20850.
ARTICLE III
Membership
Section 1. Every person or entity who is a record Owner of a fee or
undivided fee interest in any Private Dwelling Unit located within Copenhaver
shall automatically be a Member of the Corporation, provided that any
such person or entity who holds such interest merely as security for
the performance of an obligation shall not be a Member and provided
further that all voting and other privileges and all assessments and
charges shall be fully effective whether such Private Dwelling Unit
be occupied or not.
Section 2. The rights of membership are subject to the payment of annual
and special assessments and charges levied by the Corporation. The obligation
for said assessments and charges is imposed against each Owner of and
becomes a lien upon the property against which such assessments and
charges are made as provided by Article V of the Declaration of Covenants.
Article V establishes the maximum annual assessment payable to the Corporation
and provides that, in the case of any special assessment levied by the
Corporation, such assessment shall require the assent of two-thirds
(2/3) of the total votes of all Members who are voting in person or
by proxy at a meeting duly called for that purpose, written notice of
which shall be sent to all Members at least thirty (30) days in advance
and shall set forth the purpose of the meeting.
Section 3. The membership rights of any person whose interest in Copenhaver
is subject to assessments or charges under Article III, Section 2 hereof,
whether or not he be personally obligated to pay such assessments or
charges, may be suspended by action of the Board of Directors during
the period when the assessments or charges remain unpaid; but, upon
payment of such assessment or charges, his rights and privileges shall
be automatically restored. If the Directors have adopted and published
rules and regulations governing the use of the Community Properties
and facilities, and the personal conduct of any person thereon, as provided
in Article IX, Section 1 hereof, they may, in their discretion, suspend
the rights of any such person for violation of such rules and regulations
for a period not to exceed thirty (30) days.
ARTICLE IV
Voting Rights
Section 1. Members shall be entitled to one (1) vote for each Private
Dwelling Unit in which they hold the interests required for membership
under Article III, Section 1 hereof. When more than one person holds
such interest or interests in any Private Dwelling Unit, all such persons
shall be Members, and the vote for such Private Dwelling Unit shall
be exercised as they among themselves determine, but in no event shall
more than one (1) vote be cast with respect to any such Private Dwelling
Unit.
ARTICLE V
Property Rights in the Community Properties
Section 1. Each Member shall be entitled to the use and enjoyment of
the Community Properties as provided by deed of dedication and the Declaration
of Covenants.
Section 2. Every Member may delegate his rights of enjoyment in the
Community Properties to each of his tenants and to each member of his
family who resides with him within Copenhaver and to such other persons
as may be permitted under duly adopted Rules and Regulations of the
Corporation. Such Member shall notify the secretary of the Corporation
in writing of the name of any such person and of the relationship of
the Member to such person. The rights and privileges of such person
are subject to suspension under Article III, Section 3 hereof, to the
same extent as those of the Members.
ARTICLE VI
Corporation Purposes and Powers
Section 1. The Corporation has been organized for the purposes set
forth within the paragraph designated "THIRD" of its Articles
of Incorporation.
Section 2. Land may be added to the land located within Copenhaver only
in accordance with the provisions of the Declaration of Covenants. Such
additions of land, when properly made under the applicable covenants,
shall extend the jurisdiction, functions, duties and membership of the
Corporation to such properties. Where the Declaration of Covenants requires
that certain additions be approved by the Corporation, such approval
must have the assent of two-thirds (2/3) of all Members; the vote shall
be taken by written ballot, which shall be mailed or personally delivered
to all Members at least thirty (30) days in advance of the canvass thereof.
The balloting shall be done as provided in Article XIV hereof.
Section 3. Subject to the provisions of the Declaration of Covenants,
and to the extent permitted by law, the Corporation may participate
in mergers and consolidations with other non-profit corporations or
similar organizations organized for the same purposes, provided that
any such merger or consolidation shall have the assent of two-thirds
(2/3) of all Members; the vote shall be taken by written ballot, which
shall be mailed or personally delivered to all Members at least thirty
(30) days in advance of the canvass thereof. The balloting shall be
done as provided in Article XIV hereof.
Section 4. The Corporation shall not mortgage its properties or engage
in other forms of borrowing without the assent of one-half (1/2) of
all Members; the vote shall be taken by written ballot, which shall
be mailed or personally delivered to all Members at least thirty (30)
days in advance of the canvass thereof. The balloting shall be done
as provided in Article XIV hereof. The Corporation shall have the power
to mortgage its properties only to the extent authorized under the Declaration
of Covenants.
The total debts of the Corporation, including the principal amount of
such mortgages, outstanding at any time, shall not exceed the total
of two (2) years' annual assessments at that time. The authority to
exceed said maximum in any particular case may be given by the assent
of two-thirds (2/3) of all Members; the vote shall be taken by written
ballot, which shall be mailed or personally delivered to all Members
at least thirty (30) days in advance of the canvass thereof. The balloting
shall be done as provided in Article XIV hereof.
Section 5. The Corporation shall have power to dispose of its real properties
only as authorized under the Declaration of Covenants or its Articles
of Incorporation.
ARTICLE VII
Board of Directors
Section 1. The business and affairs of the Corporation shall be managed
by a Board of nine (9) Directors who shall be Members of the Corporation.
The Members shall elect three (3) Directors, each for a term of three
(3) years, ppursuant to the procedures set forth in Article VVV.
Section 2. Any Director may be removed from the Board of Directors,
with or without cause, by a vote of the majority of all Members. A vote
for removal may be called ant any time upon written request of Members
who have a right to vote one-fourth (1/4) of the votes of all Members.
The vote shall be taken by written ballot, which shall be mailed or
personally delivered to all Members at least (30) days in advance of
the canvass thereof. The balloting shall be done as provided in Article
XIV hereof. Any Director may also be removed from the Board of Directors
pursuant to Article IX, Section 1 (f).
Section 3. Vacancies in the Board of Directors resulting from death,
resignation or removal shall be filled by a majority vote of the remaining
Directors. Any such Director so elected shall hold office during the
unexpired term of his predecessor.
ARTICLE VIII
Nomination and Election of Directors
Section 1. Nominations for election to the Board of Directors shall
be made by a Nominating Committee which shall be one of the standing
committees of the Corporation. The Nominating Committee shall consist
of a chairperson, who shall be a member of the Board of Directors, and
two (2) or more Members of the Corporation. The members of the Nominating
Committee shall be appointed by the Board of Directors at least sixty
(60) days prior to each annual meeting of the Members to serve until
their successors are appointed.
Section 2. The Nominating Committee shall make as many nominations for
election to the Board of Directors as it shall in its discretion determine,
but not less than the number of vacancies that are to be filled. The
Nominating Committee shall accept and include any nomination by a Member.
Section 3. All elections to the Board of Directors shall be made by
secret written ballot which shall: (a) describe the vacancies to be
filled; (b) set forth the names of those nominated by the Nominating
Committee for such vacancies; and (c) contain space for a write-in vote
by the Members for each vacancy. Such ballots shall be prepared and
mailed to the Members at least fifteen (15) days in advance of the date
set forth therein for a return (which shall be a date not later than
the day before the annual meeting or special meeting called for elections).
Section 4. The persons receiving the largest number of votes shall be
elected. Cumulative voting is not permitted.
Section 5. An Election Committee which shall consist of five (5) members
shall be appointed by the Board of Directors and shall be responsible
for maintaining the safekeeping of the written ballots once collected
by the Secretary or such other officer of the Corporation deemed responsible
therefor and shall be required to follow such verification procedures
as may be adopted by the Board of Directors regarding votes cast, genuineness
of signatures, validity of proxies and such other matters as will insure
a fair election.
ARTICLE IX
Powers and Duties of the Board of Directors
Section 1. The Board of Directors shall have power:
(a)To call special meetings of the Members whenever it deems necessary
and in such other instances as provided in Article XIII, Section 2 hereof.
(b)To appoint and remove at pleasure all officers, agents and employees
of the Corporation, prescribe their duties, fix their compensation,
and require of them such security or fidelity bond as it may deem expedient.
Nothing contained in these By-laws shall be construed to prohibit the
employment of any Member, officer or Director of the Corporation in
any capacity whatsoever.
(c)To establish, levy and assess and collect the assessments or charges
referred to in these By-laws or the Declaration of Covenants.
(d)To adopt and publish rules and regulations governing the use of the
Community Properties and facilities and the personal conduct of the
Members and their guests thereon and to establish penalties for any
violation thereof.
(e)To exercise for the Corporation all powers, duties and authority
vested in or delegated to the Corporation, except those reserved to
the Members.
(f)To declare the office of a member of the Board of Directors to be
vacant in the event such member shall be absent from three (3) consecutive
regular meetings of the Board.
(g)To determine whether to accept gifts offered to the Corporation.
Section 2. It shall be the duty of the Board of Directors:
(a)To cause to be kept a complete record of all its acts and corporate
affairs, and to present a statement thereof to the Members at the annual
meeting of the Members or at any special meeting when such statement
is requested in writing by one-fourth (1/4) of the membership, as more
specifically provided in Article XIII, Section 2 hereof.
(b)To supervise all officers, aagents and employees of the Corporation,
and to see that their duties are properly performed.
(c)To prepare a roster of all properties within Copenhaver and assessments
or charges applicable thereto which shall be maintained by the Corporation.
(d)To fix the amount of the annual assessment or charge against each
Private Dwelling Unit for each assessment period at least thirty (30)
days in advance of the date the assessment is due and, at the same time,
send written notice of each assessment or charge to every Owner subject
thereto, all as otherwise more fully provided herein and in the Declaration
of Covenants. The written notice shall state whether the annual assessment
or charge is higher or lower than the assessment or charge for the prior
year and, if so, specify the amount by which the assessment or charge
has been changed.
(e)To issue, or to cause an appropriate officer to issue, upon demand
by any person, a certificate setting forth whether any assessment or
charge has been paid. Such a certificate shall constitute conclusive
evidence that the assessment or charge has been paid. A reasonable charge
may be made by the Board for the issuance of the certificate.
(f)To procure and maintain adequate liability insurance covering the
Corporation, its Directors, officers, agents and employees and to procure
and maintain adequate hazard insurance on such of the Corporation's
real and personal properties as deemed appropriate by the Board.
(g)To provide for the maintenance of all Community Properties and facilities.
(h)To present the proposed annual budget and the balance sheet statement
prepared by the treasurer in accordance with Article XI, and any proposed
revision to the annual budget, to the Members for approval by a vote
of a majority of those Members present in person or by proxy at an annual
or special meeting. The Board of Directors shall provide a copy of the
annual budget, or any revision to the annual budget, at least five (5)
days in advance of any meeting at which such budget or revision will
be presented for approval by the members. The budget or revision shall
include (1) the amount of the assessment or charge to be levied against
each Private Dwelling Unit; (2) whether the assessment or charge is
higher or lower than the assessment or charge for the same period in
the prior year; and, if so, (3) the amount by which the assessment or
charge has been changed.
(i)To authorize expenditures within the limits set forth in the approved
annual budget, or any revision to the annual budget, except that the
Board of Directors may authorize expenditures which exceed budgeted
amounts (1) in emergency circumstances which require prompt action to
safeguard community property or ensure community safety; or (2) if both
of the following conditions are met: (I) the expenditure for any individual
budgeted item is no more than fifteen (15) percent greater than the
amount authorized in the budget for that item, or no more than one (1)
percent greater than the total approved budget, whichever is greater;
and (ii) the expenditure for all budgeted items is no more than ten
(10) percent greater than the amount authorized in the budget for the
total of all budgeted items.
(j)To seek the views of Members on matters of importance to the Copenhaver
community or to Members individually, and to notify the Members in writing
at least thirty (30) days in advance of making any decision with respect
to such matters unless the decision has been previously approved by
the membership.
(k)To carry out all actions that are required by motions adopted pursuant
to Article XIII, Section 8.
(l)To require the Architectural Control Committee established by the
Board pursuant to Article VI of the Declaration of Covenants to report
to the Board on a regular basis, and to hear and promptly review any
appeal of a decision by the Architectural Control Committee to disapprove
a Member's request.
ARTICLE X
Directors' Meeting
Section 1. A regular meeting of the Board of Directors shall be held
at least once every two months at such time and place as determined
by the Board.
Section 2. Special meetings of the Board of Directors shall be held
when called by the president or vice-president of the Corporation or
by any two (2) Directors after not less than three (3) days' notice
in writing to all Directors which shall be delivered personally or mailed
to the Directors at their addresses appearing on the Corporation's records.
Notice by mail shall be deemed given at time of mailing.
Section 3. A majority of the Board of Directors shall constitute a quorum
thereof and an act of the majority of the Directors present at a meeting
at which a quorum is present shall be an act of the Board of Directors.
Section 4. The Board of Directors, by obtaining the written approval
of all Directors, shall have the right to take any action in the absence
of a meeting which it could take at a meeting. Any action so approved
shall have the same effect as though taken at a meeting of the Directors.
Section 5. All meetings of the Board of Directors shall be open to attendance
by any Member, except that the Board of Directors may meet in closed
session to address issues of personal misconduct and other matters specified
in the laws of Maryland. The Board of Directors shall provide the Members
with at least ten (10) days notice of the time and place of regular
meetings of the Board of Directors.
ARTICLE XI
Officers and Their Duties
Section 1. The officers shall be president, a vice-president, a secretary,
a treasurer and such other officers as the Board may deem appropriate
to create by resolution. The president and vice president shall be members
of the Board of Directors.
Section 2. The officers shall be chosen by majority vote of the Directors.
Section 3. All officers shall hold office for such terms as designated
by the Board of Directors and may be relieved of office at any time
as may be determined by the Board.
Section 4. The president shall be the chief executive officer of the
Corporation, shall preside at all meetings of the Board of Directors,
shall see that orders and resolutions of the Board of Directors are
carried out and shall sign such documents as determined by resolution
of the Board of Directors.
Section 5. The vice-president shall perform all the duties of the president
in his absence.
Section 6. The secretary shall be an ex-officio member of the Board
of Directors, and shall record the votes and keep the minutes of all
proceedings of the Board in a book to be kept for that purpose. The
secretary shall sign all certificates of membership, keep the records
of the Corporation and record in an appropriate book the names of all
Members of the Corporation together with their addresses as registered
by such Members (see Article XIII, Section 3 hereof).
Section 7. The treasurer shall receive and deposit in a federally-insured
bank account or accounts all monies of the Corporation and shall disburse
such funds as directed by resolution of the Board of Directors, provided
however, that a resolution of the Board of Directors shall not be necessary
for disbursements made in the ordinary course of business conducted
within the limits of a budget approved by the Members. All checks and
notes of the Corporation shall be prepared and signed as determined
by resolution of the Board of Directors.
Section 8. The treasurer shall keep proper books of account and cause
an annual audit of the Corporation books to be made by a certified public
accountant at the completion of each fiscal year. The treasurer shall
prepare an annual budget and an annual balance sheet statement.
Section 9. In addition to those specific duties listed above in this
Article, each officer shall perform such other duties as the Board of
Directors may, by resolution, determine to be appropriate.
ARTICLE XII
Committees
Section 1. The standing committees of the Corporation shall be:
The Nominating Committee
The Recreation Committee
The Maintenance Committee
The Publicity Committee
The Audit Committee
Unless otherwise provided herein, each committee shall consist of a
chairman and two (2) or more Members and shall include a member of the
Board of Directors for Board contact. The committees shall be appointed
by the Board of Directors at its first meeting following each annual
meeting of the Members, and members of the committees shall serve until
their successors are appointed. The Board of Directors may appoint such
other committees as it deems desirable.
Section 2. The Nominating Committee shall have the duties and functions
described in Article VIII hereof.
Section 3. The Recreation Committee shall advise the Board of Directors
on all matters pertaining to the recreational program and activities
of the Corporation.
Section 4. The Maintenance Committee shall advise the Board of Directors
on all matters pertaining to the maintenance, repair or improvement
of the Community Properties and facilities of the Corporation.
Section 5. The Publicity Committee shall inform the Members of all activities
and functions of the Corporation and shall, after receiving approval
from the Board of Directors, make such public releases and announcements
as are in the best interests of the Corporation.
Section 6. The Audit Committee shall supervise the annual audit of the
Corporation's books and approve the proposed annual budget and balance
sheet statement, and any proposed revision to the annual budget, to
be presented to the membership as provided in Article IX, Section 2
(h). The treasurer shall be an ex officiio member of the the committee.
Section 7. With the exception of the Nominating Committee, each committee
shall have power to appoint a subcommittee from among its membership
and may delegate to any such subcommittee any of its power, duties and
functions.
Section 8. It shall be the duty of each committee to receive and respond
to suggestions from Members on any matter involving Corporation functions,
duties and activities within its field of responsibility. It shall handle
such suggestions as it deems appropriate or refer them to such other
committee, officer or Director of the Corporation as is further concerned
with the matter presented.
Section 9. In addition to those specific duties listed above in this
Article, each committee shall perform such other duties as the Board
of Directors may, by resolution, determine to be appropriate.
ARTICLE XIII
Meetings of Members
Section 1. There shall be an annual meeting of the Members held at such
time and place within Montgomery County, Maryland, as determined by
the Board of Directors.
Section 2. Special meetings of the Members may be called for any purpose
at any time by the president or vice-president or by any two or more
members of the Board of Directors, or upon written request to the Board
by Members who have a right to vote one-fourth (1/4) of the total votes
of all Members. If a special meeting is called for upon written request
of the Members, the Board of Directors shall hold such meeting within
twenty-one (21) days of receiving the request.
Section 3. Notice of any meeting, regular or special, shall be given
to the Members by, or at the direction of, the secretary. Notice may
be given to a member either personally, or by sending a copy of the
notice through the mail, postage prepaid, to his address appearing on
the books of the Corporation. Each member shall register his address
with the secretary, and notices of meetings shall be mailed to him at
such address. Notice of any meeting, regular or special, shall set forth
the general nature of the business to be transacted and shall be mailed
or personally delivered not less than fifteen (15) days in advance of
the meeting unless such other notice requirements be set forth in the
Articles of Incorporation, Declaration of Covenants or these By-laws.
Section 4. Unless otherwise provided in these By-laws, the Articles
of Incorporation or the Declaration of Covenants, the presence at any
meeting in person or by proxy of Members entitled to cast one-tenth
(1/10) of the total votes of all Members shall constitute a quorum for
any action governed by these By-laws. If the required quorum is not
forthcoming at any meeting, another meeting may be called, subject to
the notice requirements set forth in Section 3 of this Article, and
the required quorum at any such subsequent meeting shall be one-half
(1/2) of the required quorum at the preceding meeting, provided that
no such subsequent meeting shall be held more than sixty (60) days following
the preceding meeting.
Section 5. When a quorum is present at any meeting of Members, the vote
of a majority of the votes of all Members present in person or by proxy
shall decide any question brought before such meeting, unless the question
is one upon which by express provision of the Declaration of Covenants,
the Articles of Incorporation or elsewhere within these By-laws a different
vote is required, in which case such express provision shall govern
and control the decision of such question.
Section 6. At all meetings of Members, each Member may vote in person
or by proxy.
Section 7. All proxies shall be in writing and filed with the secretary.
No proxy shall extend beyond a period of eleven (11) months, and every
proxy shall automatically cease and terminate upon sale or transfer
by the Member of his home or other interest in Copenhaver.
Section 8. The Members shall have the power to adopt, at an annual or
special meeting of the Members, motions directing action by the Board
of Directors. The presence at the meeting in person or by proxy of Members
entitled to cast one-third (1/3) of the total votes of all Members shall
constitute a quorum for these purposes.
ARTICLE XIV
Written Ballot in Special Cases
Section 1. Whenever the vote of the Members is required to be taken
by written ballot under the provisions of these By-laws, the Articles
of Incorporation or Declaration of Covenants, all Members shall vote
in person or by proxy upon such written ballot. The mechanics of such
balloting shall conform to the provisions of Article VIII hereof, provided
that when a vote is on an issue, such issue shall be plainly stated
upon the ballot or accompanying circular.
ARTICLE XV
General Provisions
Section 1. The fiscal year of the Corporation shall begin on January
1 and end on December 31 of every year, except that the first fiscal
year began on the date of incorporation, namely, August 1, 1966.
Section 2. The books, records and papers of the Corporation shall at
all times, during reasonable business hours, be subject to the inspection
of any Member.
Section 3. The Corporation shall have an seal in circular form having
inscribed within its circumference the full name of the Corporation,
the year of its organization and the words "Corporate Seal, Maryland."
Section 4. Every person who acts as a Director or officer of the Corporation
shall be identified by the Corporation for any judgement or award obtained
against him as well as expenses actually and necessarily incurred by
him, including legal fees if counsel is not provided by the Corporation,
in connection with the defense of any claim, action, suit or proceeding
in which he is made a party by reason of his being or having been a
Director or officer of the Corporation, except in relation to matters
as to which he shall be adjudged or determined in such claim, action,
suit or proceeding to have acted in bad faith and outside the scope
of his authority or to have acted in a grossly negligent manner or with
willful misconduct. In the event any such claim, action, suit or proceeding
is instituted against a Director or officer of the Corporation, the
Corporation shall have the right to enter into such settlement or compromise
in regard thereto as may be deemed advisable by the Board of Directors.
The right of identification provided in this Article shall be in addition
to any rights to which any such Director or officer may otherwise be entitled
by contract or as a matter of law. Further, nothing herein contained shall
be deemed to restrict the right of the Corporation to indemnify the Directors,
officers or any agents or employees of the Corporation in such cases as
it deems appropriate even though not specifically provided in this Article.
Section 5. As provided in Article IX hereof, the Corporation shall maintain
a liability insurance policy with a company authorized to transact business
in the State of Maryland. In the event said insurance policy provides
a greater degree of protection to the Corporation's Directors, officers,
agents and employees, for example, to the extent of covering acts of
gross negligence and willful misconduct, nothing in Section 4 of this
Article shall be construed as prohibiting such additional protection
and identification to said Directors, officers, agents and employees,
or of relieving the insurance company of the duty to provide the full
normal coverage of its policy to said Directors, officers, agents and
employees.
Section 6. In the case of any conflict between the Articles of Incorporation
and these By-laws, the Articles shall control; and in the case of any
conflict between the Articles of Incorporation, these By-laws and the
Declaration of Covenants, the Declaration of Covenants shall control.
ARTICLE XVI
Amendments
Section 1. These By-laws may be amended by a vote of the Members, but
only if at least one-third (1/3) of all Members vote in favor of, and
fewer Members vote against, such amendments. The vote shall be taken by
written ballot, which shall be mailed or personally delivered to all Members
at least thirty (30) days in advance of the canvass thereof. The balloting
shall be done as provided in Article XIV hereof.
For questions, please send an
email to copenhaverhomescorporation@gmail.com
Information deemed reliable, but not guaranteed. Copenhaver Homes
Corporation is not responsible for any content or liability.
Copyright © 2003 Copenhaver Homes Corporation
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